The Case for Digitising Hospital Assessments

In the rapidly evolving landscape of healthcare, the drive to improve efficiency and effectiveness in patient care remains paramount. One notable area ripe for transformation is the management and execution of assessments & administrative forms within hospitals. Transitioning from paper-based to digital processes presents numerous advantages, crucially impacting both individual performance, institutional productivity and cost savings for the hospital.

Challenges with paper based processes?

Paper-based processes in hospitals and healthcare settings are fraught with a many problems that can impact operational efficiency, financial stability, regulatory compliance, staff morale, and ultimately, patient care. These outdated systems struggle to keep pace with the dynamic and critical nature of healthcare environments.

1. Operational Inefficiency: Time-consuming manual data entry, form processing and rework from inaccuracy.
2. Financial Strain: High administrative overheads for manual processing.
3. Compliance Risks: Difficulties producing accurate and reliable audit trails, accuracy in completed forms.
4. Staff Dissatisfaction & Patient Care Concerns: Frustrating and burdensome for healthcare staff, errors erode morale and trust, potential for delays in patient care & errors due to staff fatigue.
5. Poor Data & Decision Making: Inaccurate, inconsistent, and incomplete data. Hinders effective reporting, analysis, and strategic staffing decisions.

Unveiling the Time-Saving Advantages

Hospitals often operate under significant time constraints, with healthcare professionals continually balancing patient care with extensive administrative tasks. The digital transformation of hospital assessments offers a remarkable solution to alleviate this burden. Studies and internal analyses indicate an estimated time saving of one day per week when forms are digitised. This reclaiming of time allows professionals to redirect their focus from paperwork back to their primary role.

When asked much time would you save? “ I’d estimate at least 1 day per week” (EA, Cardiology department).

We’re saving 1 day per week, over a year that’s 52 days we get back for our department. Across 22 departments that’s 1144 days saved (~ 4 FTE).

Med App: Leading the Charge with Proven Success

Med App stands at the forefront of this transformative journey. Having successfully completed over 5,000 assessments across various domains such as:

• Workplace Based Assessments (WBA)
• Entrustable Professional Activities (EPAs)
• IMG assessments (WRIG-30)
• Overtime & Recall claims
• RMO Assessments
• Smart Goals
• Graduate Nursing assessments including PR&D and ANSAT

By digitising these critical processes, Med App enables healthcare professionals to easily access, complete, and review assessments through an intuitive platform. This not only streamlines operations but also enhances the accuracy and accessibility of data, leading to more informed decision-making and improved patient outcomes.

How does Med App support change & new process adoption?

Med App prides itself on supporting hospitals through digital transformation & change, having helped over 85 healthcare facilities adopt efficient workflows. We work with your team to:

• Understand current processes & adopt to new digitised workflows to minimise disruptions.
• Training & support for your teams to feel confident with the new processes & to get the most efficiency gains from automated reminders.
• Communications templates & plan – We provide proven communication strategies & templates to significantly reduce the admin burden, track clinical engagement.

The Broader Impact of Digital Assessments

For decision makers in hospitals and healthcare organisations, the digital transition is not merely a change in process—it’s a strategic move toward enhancing overall operational capacity. Digitisation reduces the margin for error associated with manual paperwork, ensures secure and centralised data storage, and fosters an agile environment that can adapt to the ongoing changes within the healthcare industry.

Furthermore, as healthcare entities face increasing pressure to demonstrate value and efficiency, digital assessments provide a quantifiable means to showcase improvements—be it through reduced processing times, improved departmental communication, or enhanced compliance with regulatory requirements.

Another key to ensuring that the benefits can be realised is having the right technology partner. Med App has worked hard over the last 8 years to deliver technology solutions that are intuitive, simple and work with hospital workflows and processes. The digitisation of assessment and form workflows has been a critical component of the Med App feature suite and we are excited to now be seeing the benefits being realised at our customer sites.

Embrace the Future with Med App

As the healthcare sector continues to navigate the complexities of modernisation, embracing digital solutions such as those offered by Med App can provide a competitive edge. The shift to digital assessments is not only a step towards operational efficiency but also a pivotal part of empowering healthcare professionals to focus on their core mission—delivering exemplary patient care.

To explore how Med App can transform your hospital’s assessment processes and to learn more about the benefits of digitisation, visit our comprehensive guides Forms Overview.

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